CARNA
Hospitals
and Institutions Guidelines
February
2000
1 Purpose: 2
2 Functions: 2
3 Members: 2
4 General
Procedure 3
4.2 Meetings 3
4.3 Voting Policy 3
5 Officers 3
5.1 Chairperson 4
5.2 Vice-Chairperson
and Secretary 4
5.3 Duties and
Responsibilities of Officers 5
6 Dismissals
and Resignations 6
7 Amendments 6
Regional Policy Handbook Appendix A – Subcommittee
Guidelines 7
The R.S.C. H&I Subcommittee serves the common needs of
the regions member areas by conducting activities that promote the growth of
all H&I efforts and within the Region.
To hold regular meetings on the same day as the R.S.C.
Is a resource for its member areas in their H&I efforts.
Provides a forum for area H&I subcommittees to share
their experience strength and hope.
Maintains an updated listing of all H&I commitments
within the region that are being served by area H&I subcommittees.
Conducts and /or coordinates projects that carry the NA
message into facilities that cannot be served by an area subcommittee.
Conducts H& I workshops.
Maintains communication with the WSC, CANA / ACNA, member
Area, and other regions H&I subcommittees
Performs any other activities that benefit the H&I
efforts in the North East Atlantic Region.
Voting members of this committee shall meet the following
requirements.
Members representing a member areas H&I subcommittee
And / or members who meet the following requirements;
Have attended two
(2) consecutive regular meetings of this Committee
Have the willingness and desire to serve the RSC H&I
committee
A good working
knowledge of the Twelve Steps, Traditions, and Concepts of Narcotics Anonymous.
Voting privileges begin at the second (2nd) consecutive
meeting. Members will lose their voting privileges, upon absence from two (2)
consecutive regular meetings.
All actions of this committee shall be in accordance with
these guidelines and the Regional Policy Handbook.
4.1.2. This committee shall look to the following documents
for problem resolution.
The current publication of these guidelines
The H&I Handbook
The Regional Policy Handbook
The Twelve Concepts.
The Twelve
Traditions.
Regular meetings of
this committee shall be held on the same day, as the R.S.C. unless otherwise
voted by this committee and approved by the RSC Administrative Committee. All meetings of this committee shall be open
to the fellowship as a whole.
4.3.1 A motion
shall be deemed carried with a simple majority note (50%+) of the voting
members in attendance.
4.3.2 In the event
of a tie the chairperson shall cast the deciding vote.
H&I committee officers should have the willingness, and
desire to serve, the time and resources necessary to do the work, previous
experience with committee administration and a good working knowledge of the
H&I Handbook, Twelve Steps, Traditions, and Concepts of Narcotics
Anonymous.
The chairperson is
an officer of the R.S.C. and shall be elected by the R.S.C. as a whole. The
H&I subcommittee shall select a candidate from within its membership to
stand for subcommittee chairperson at the annual R.S.C. elections.
Nomination requirements for election are as follows:
A stated commitment to the RSC Purpose and Policies;
A good working knowledge of the Twelve Steps, Traditions,
and Concepts of Narcotics Anonymous;
A good working knowledge of the Service Structure of NA;
A history of following through on commitment;
Familiarity with the function of the R.S.C.;
Administrative skills;
Organizational and communication skills; and
The willingness, time, and resources to do the job.
Two years of continuous abstinence;
A demonstrated ability to preside over business meetings;
A working knowledge of R.S.C. policies and procedures;
A good working knowledge of the H&I handbook and
Related committee experience
5.2 Vice-Chairperson
and Secretary
Shall be elected at the committee meeting following the
annual R.S.C. elections.
Elections shall be carried out in a manner consistent with
R.S.C. election procedures, as stated in the Regional Policy Handbook. 5.3
Requirements for election.
The suggested clean time requirements are as follows;
Vice-Chair- eighteen (18) months
Secretary eighteen (18) months
5.3 Duties
and Responsibilities of Officers
5.3.1 Chairperson
To preside over all H&I committee meetings.
To be impartial as mediator of H&I committee business.
To formulate an agenda for each H&I committee meeting
To represent the H&I committee at all R.S.C. meetings.
To supply reports as needed.
To maintain the archives of the H&I committee.
To perform the duties of the chairperson in their absence.
To serve as parliamentarian at the H&I Committee
meetings.
To state and restate all motions for the H&I committee.
To attend all R.S.C. meetings.
To draft and distribute minutes of all H&I Committee
meetings to members.
To assume responsibility for documenting all changes in the
minutes.
To maintain a current list of H&I committee members
phone numbers and addresses.
To compile and maintain a list of voting members of the
H&I committee.
Dismissal
The chairperson is an officer of the R.S.C. and may be
dismissed only by the R.S.C. as per the Regional Policy Handbook.
Other H&I committee officers are officers of the
subcommittee and may be dismissed by the H&I subcommittee for the following
reasons:
** A two-thirds (2/3)-majority vote of the established
quorum is needed for dismissal.
Loss of abstinence;
Non-fulfillment of the duties of their position;
Absent from two (2) consecutive regular meetings;
Misuse of NA funds;
Misleading the committee; or
The intentional presentation of misleading information.
Resignation
An officer may resign at any time.
In order to maintain continuity of service and reasonable
transition, it is suggested that the resignation be submitted to the committee
in writing at least one (1) regular meeting in advance.
Any amendment to these guidelines must be approved by the
H&I committee and then be approved by the R.S.C.
Regional Policy Handbook Appendix A – Subcommittee
Guidelines
No subcommittee shall take any action that is in conflict
with R.S.C. policies.
All subcommittees shall meet on the same day as the R.S.C.
All subcommittees shall submit a written report to the
R.S.C. this report shall include;
What the committee
planned during the reporting period.
What the committee
actually did.
What were the results?
Resources expended
(money, literature, volunteers, etc).
Problems
encountered.
Problem Resolution.
Plan for the next
reporting period.
Current projects and
status.
Service
opportunities available.
Personal comments
(the chairperson can raise any issue Including discussions from the committee).
All subcommittees shall distribute minutes to all R.S.C.
officers.
All subcommittees shall distribute minutes to any R.S.C.
participant, upon request.
All subcommittees shall select a candidate from within its
membership to stand for subcommittee chairperson at the annual R.S.C.
elections.
Other officers of each subcommittee shall be elected by the
subcommittee.
All standing subcommittees of this R.S.C. shall create and
adopt their own policy documents. These policy documents must be ratified by
the R.S.C.
Policy documents for subcommittees may only be amended by
the R.S.C.
Any action taken by any subcommittee may be overturned by
the R.S.C.